The Basics of the Reissuing/Renewing an Indian Passport for Minors

Flat lay photograph of Indian Passport with a smartphone on brown background

For parents of minors in India, the reissuing or renewing of an Indian passport can be a difficult and costly process. If you are planning to take your child abroad, an up-to-date Indian passport is essential.

When is a Reissue/Renewal of a Passport Required?

Understanding when and why you need to reissue or renew a passport for your minor is essential. Generally, children under the age of 6 will need to get their passports reissued or renewed every five years; children between the ages of 6 and 18 only need to update their passports every 10 years. Of course, if your child loses their passport or it is damaged before it expires, you must apply for a reissuance.

Furthermore, any changes to your child’s personal information—like name, gender, or address—must be reported and any new passport will reflect those changes.

No matter the circumstances for renewing, the general requirements are quite easy: 

  1. Applicants are required to submit two versions of Form-1 (downloadable from the Indian government website) .
  2. A few photographs along with other supporting documents like a birth certificate and proof of address. 
  3. Note that if your child’s passport was issued outside India, additional documentation is necessary.

Eligibility Criteria for the Reissue or Renewal of Passport

Only Indian citizens can apply for the reissue or renewal of their passports. Those who are under the age of 18 are considered minors and need to be accompanied by one or both of their parents when applying for a passport. The accompanying parent should be the legal guardian or must hold a valid Power of Attorney in his/her name to authorize any such application. Parents will also be required to present requisite documents such as;

  1. The original birth certificate
  2. School ID
  3. Parental identity proof

When applying for a reissue or renewal on behalf of their minor child. It is recommended that parents verify these documents with the local Indian Embassy before applying.

Moreover, only one parent needs to be present in person (with the accompanying documentation) at all times when applying. If, however, there is not enough documentary evidence available about the identity of one parent, then both parents must be physically present at passport offices in India while submitting their applications.

Who can Apply for a Reissue/Renewal of an Indian Passport for Minors?

Any Indian citizen under the age of 18 is eligible to apply for a reissue or renewal of an Indian passport for minors. This includes those born in India and those born outside of India. Moreover, the parent or legal guardian must apply on behalf of the minor in question. As part of the process, documents such as:

  1. Birth Certificate,
  2. Parents/Legal Guardian’s identity proof,
  3. Photos and/or signature (if applicable), and
  4. Must be provided to prove the child’s relationship with his/her parents/legal guardian.

If the passport was issued less than one year ago, then a fresh passport application will be required. Furthermore, those who are 18 years old or above must apply for a fresh passport using separate forms and processes.

Documents Required for the Reissuing/Renewing of an Indian Passport for Minors

Applying for a reissue or renewal of an Indian passport for a minor can require several documents and information, so it’s important to be prepared before applying. The list includes:

  • Application form- The child must fill out Form No. 2 to apply for renewal or reissuance.
  • Photographs- Two identical, color, passport-size photographs for the applicant.
  • Proof of Date of Birth- Birth Certificate or any other acceptable document which mentions the date and place of birth, such as school leaving certificate, transfer certificate, etc.
  • Original Passport- The original passport must be returned with the application along with a photocopy of the first two and last two pages and the page containing the observation (if any), if applicable, made by the Passport Issuing Authority(PIA).
  • Parental Consent Affidavit- Both parents are required to provide notarized consent to authorize passport issuance.
  • Address Proof- Documents such as an Aadhaar Card/Voter ID/Electricity Bill/Telephone bill showing parents’ address which is reflected in the application form can serve as proof of address.
  • Police Verification Report- A verification report from a police station in whose jurisdiction the applicant resides is required before the issuance of a passport.
  • Fee Submission- Applicants must pay the applicable processing fee at authorized Indian Bank post offices.

These documents are necessary to ensure that all pertinent information is accurate and that proper authentication is made before issuing a new passport for minors.

How to Apply for the Reissuing/Renewing of an Indian Passport for Minors?

The process of reissuing or renewing an Indian Passport for minors is quite similar to that of other applicants. The key difference, however, lies in the documentation required for the application. To apply successfully for a reissue or renewal, parents and guardians must fill out and submit the following forms:

  • Application Form- Form C: Form C is used to apply for a reissue or renewal of an Indian passport. This form must be filled out completely, signed, and dated by the applicant’s parent or guardian.
  • Declaration Form- Form D: Form D is a declaration form for minors aged below 18 years old that must be signed by both of their parents. This is a mandatory requirement when applying for an Indian passport on behalf of a minor.
  • Self-Declaration Form- Form E: Form E states that the applicant has all the required documents, such as birth certificates and valid identity proofs, ready to submit along with the application form.

In addition to these three forms, parents/guardians must provide photocopies of their children’s valid identity proof (Aadhar Card/Pan Card/Voter ID), valid address proof (Ration card/Utility Bills), and birth certificates (if applicable). It’s also important to note that any changes made since the minor’s last passport issuance will have to be supported by proper legal documentation.

How Long Does It Take to Process a Reissuing/Renewal of an Indian Passport for Minors?

Reissuing or renewing an Indian passport for minors can take around 8-10 weeks. The process requires the completion of several documents and verification steps. It is important to note that the processing timeline is subject to change depending on the day the application and all necessary documents are received by the concerned authorities.

Before submitting the documents, it is best to check the status of your application online or call/email the local jurisdiction responsible for processing applications in your area. This will help ensure prompt and proper resolution of any queries you might have or delays in processing that may occur during peak times. The following are other factors that can affect processing time:

  1. Processing time differs based on the category of applicants, first-time applicants, renewal applicants, those who applied for tatkal (urgent) service, etc.
  2. Issuance or non-issuance of a police clearance certificate (PCC) and its timeline
  3. Regionally-specific processes and requirements which must be satisfied before issuance

Whether an extended period had passed since the expiry/surrender of the last passport that requires additional verifications from multiple agencies/authorities.

What should I Do if my Application is Rejected or Delayed?

Although the reissuing or renewing of an Indian passport may seem like a straightforward affair, the process can be complicated and cause delays or rejections. If your application is rejected or delayed, it is important to not panic and to understand your options. The reasons for rejection are usually clear, but there are a few common ones to be aware of:

  • Incorrectly filled out forms
  • Missing documents/supporting information
  • Wrong photograph/incorrect photo size
  • Unclear information on any of the documents

If your application has been rejected, you will need to resubmit all materials with corrections made. It is also possible that your application could be delayed if additional information is requested from you; in this case, it is important to respond quickly and provide all needed documentation.

Important Tips for Parents Who Need to Renew/Reissue a Minor’s Passport

The process of renewing or reissuing a minor’s Indian passport can be a challenging process for parents, particularly if they have not done it before. To help ease the burden, here are some important tips that parents should keep in mind when renewing or reissuing a passport for minors:

  • Make Sure All Required Documents are Ready
  • Before applying, it is important to make sure that all required documents are compiled and submitted. These documents may include;
  1. The renewal or reissue form
  2. Passport-size photographs of the minor
  3. Proof of address
  4. Birth certificate
  5. School ID card
  • Submit Photos According to Guidelines– When submitting passport-size photographs of the minor for the renewal/reissue application, it is important to ensure that the photos meet all guidelines laid out by the Indian Passport Authority such as proper background and correct size.
  • Watch out for the Deadline- Parents should keep an eye on the deadline for submitting the renewal or reissue application as missing this deadline may lead to delays in processing.

Following these tips can help streamline the process and make renewing/reissuing a passport for minors much easier.

Common Mistakes to Avoid When Applying for a Passport Renewal/Reissue

Applying for renewal or reissuing of an Indian passport for minors can be a stressful and complicated process. To avoid any issues, it is important to understand the rules and regulations laid out by the Indian Government. Here are some common mistakes to avoid when applying for a passport renewal or reissue:

  1. Not Meeting Eligibility Criteria- The applicant must meet the eligibility criteria; otherwise, their application may be rejected. For example, minors under the age of 15 require parental consent from both parents to apply for a passport. Furthermore, if the minor is unmarried, then the parents must provide proof of a relationship with their child.
  2. Forgetting Required Documents- All relevant documents must be provided at the time of application, such as proof of identity (birth certificate) and address. Other documents may also be needed, such as valid visas or previous passports. In addition, if either parent is employed outside India, they will need to provide additional documentation to demonstrate foreign residence.
  3. Failing to Attach a Self-Addressed Envelope- Applicants must attach a self-addressed envelope when submitting their passport applications for it to be processed quickly and efficiently. Without this envelope, there could be delays in issuing the passport as this will be used for dispatching related documents (such as appointment letters).